meetago introduces meePay and turning MICE into a Fully Integrated Procure-to-Pay Process

For years, corporate travel and meetings managers have been forced to accept a fundamental weakness in the MICE ecosystem: fragmented processes, limited transparency, manual reconciliation, and a clear break between procurement decisions and financial reality.

With meePAY, meetago introduces a truly transformational invoice validation and payment automation solution that finally closes this gap.

From Procurement to Pay – fully integrated, finally complete

In combination with the meetago procurement solution, which can be seamlessly integrated into existing procurement ecosystems and sourcing platforms, meePAY enables a true end-to-end Procure-to-Pay process for meetings and events – from structured sourcing and booking to AI-powered invoice validation, payment execution, and direct posting into SAP FI.

What was previously a chain of disconnected systems becomes one coherent, auditable workflow.

Embedded where procurement actually happens – driving adoption and process compliance

By integrating the meetago procurement solution into established procurement landscapes, MICE sourcing becomes part of the lived procurement process.

meePAY then continues this process downstream in Finance, ensuring that approvals, invoice checks and payments follow exactly the same structured logic.

The result is significantly higher adoption, improved process adherence, and far greater policy compliance across the organization.

Transparency replaces complexity

By automatically matching booked services, contracts, and invoices, meePAY eliminates one of the biggest pain points in corporate travel management: intransparency after the event. Every cost item, every approval, every payment step is fully traceable – creating trust for Procurement, Finance, and Compliance alike.

One solution – even beyond standard procurement channels

A key strength of meePAY is its ability to process MICE spend that originates outside standard procurement or booking workflows.

Whether bookings are made via agencies, legacy tools, manual processes, or exceptional one-off scenarios, meePAY brings these transactions back into a single, harmonised finance and payment workflow. All invoices, documents and approvals follow the same quality-controlled process – regardless of how or where the initial purchase was made.

AI-powered automation with control

meePAY combines self-learning AI models with a Human-in-the-Loop approach. Routine checks are fully automated, while exceptions are handled efficiently and transparently. This dramatically reduces manual effort in Finance while maintaining full control and auditability.

A true enabler for Finance, Tax and VAT reclaim

By creating a clean, structured and audit-ready data foundation, meePAY unlocks capabilities that were previously almost impossible to achieve consistently in MICE:

• Correct tax treatment across countries

• Reliable VAT reclaim

• Consistent cost allocation and reporting

• Full compliance with internal and regulatory requirements

Together, the meetago procurement solution and meePAY transform MICE from a fragmented, opaque cost block into a transparent, compliant and globally scalable Procure-to-Pay process – from sourcing to SAP FI.

For more information, please reach out to:

Oliver May, Executive Vice President

meetago group

Tel: +49-179-533-5319

E-Mail: oliver.may@meetago.com